Fuji Xerox Launches ArcSuite e-Document Law Compliant
Meets requirements for the long-term storage
of electronic documents
December 20, 2005
| Fuji Xerox Co., Ltd. has developed a new
document management system called ArcSuite e-Document Law
Compliant that conforms to XAdESNote 1,
the long-term signature format formulated by the Next Generation
Electronic Commerce Promotion Council of Japan (ECOM)Note 2. Sales begin on January 16, 2006.
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| The management of a company's electronic
documents has come under intense scrutiny in recently in line
with the enactment of the e-Document Law and the Personal
Information Protection Act as well as the proposed revisions
to the Securities Exchange Act (Japan's version of the Sarbanes-Oxley
Act)Note 3. As such, it is now
more important than ever that the originality of paper documents
is kept intact when transforming them to digital format. Generally,
two different tools are used to achieve this: an "electronic
signature," which can detect falsification of electronic
data; and a "time stamp," in which a trusted third
party provides time authentication. However, both the electronic
signature and time stamp have a limited period of validityNote
4. This has led to the need for a long-term signature
format tool that can confirm the validity of an electronic
signature assigned to important documents requiring long-term
storage after the expiration date of the signature is up.
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| In addition to the basic electronic document
storage and management functions of ArcSuite Office, an integrated
information management system launched in November 2002, ArcSuite
e-Document Law Compliant can also certify the originality
of the electronic document. Compliant with XAdES, the industry
standard in long-term signature formats, this document management
system verifies the authenticity of electronic documents stored
in the ArcSuite server, over the Internet, using an electronic
signature and time stamp.
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Combining ArcSuite e-Document Law Compliant
with the company's multifunctional devices such as ApeosPort
as well as its "voucher solutions"Note
5 enables users to accomplish a series of functions
- from the scanning of paper documents such as contracts and
receipts (vouchers) to originality verification, storage and
management. The need to digitize vital company documents is
rising. Using office multifunctional devices as portals, ArcSuite
e-Document Law Compliant can provide effective solutions concerning
the long-term storage of information required by the e-Document
Law.
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| The ArcSuite series includes a database
function for the integrated management of a large volume of
mission-critical information, a collaboration function that
allows interested parties to smoothly collaborate regardless
of time or place, and a workflow function for the management
of various workflows for documents.
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| Simple operation from a unified-design
Web portal supports the whole operation from input to management
in a consistent manner. It also supports the effective use
of the information under advanced security so that information
exchange among users can be performed safely.
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1)
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An abbreviation of XML Advanced Electronic
Signatures, it is a long-term signature format that extends
the XML signature format. ArcSuite e-Document Law Compliant
conforms to the XAdES profile formulated by ECOM in August
2005.
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2)
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Inaugurated in April 2000, ECOM creates tools
that enable safe e-commerce between consumers and companies
regardless of different trading styles, makes recommendations
to the government and promotes global standardization activities
based on user needs.
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3)
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As part of the policy of the Financial Services
Agency (FSA), the Securities Exchange Act will be revised
in March 2008, modeled on the Sarbanes-Oxley (Sox) Act of
the United States, which requires companies to record, assess
and report on their internal controls. The revisions are expected
to see obligation attached to the recording of such things
as the status of internal management and decision-making processes
in Japan.
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4)
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The period of validity is generally between
2 - 3 years for an electronic signature and between 5 - 10
years for a time stamp, depending on the method used.
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5)
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Incorporate paper documents such as contracts
and receipts (vouchers) into business processes by scanning
them on a multifunctional device such as an ApeosPort, and
connecting them with mission-critical systems such as a company's
accounting processes. The service will be provided from May
this year.
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Suggested Price of ArcSuite - Electronic
Documents Act Compliant
(tax excluded)
|
Price of basic model: 10-client license
from 4,500,000 yen.
Details follow.
|
| Product |
License charge
(tax excluded) |
ArcSuite - Electronic Documents Act Compliant
(basic package 1.0)
|
3,000,000 yen
|
Client Access License
(10 clients) |
100,000 yen |
ArcSuite - Electronic Documents Act Compliant
(originality authentication option 1.0) |
500,000 yen |
ArcSuite - Electronic Documents Act Compliant
registration plug-in
for ApeosWare Flow Service 1.0 |
100,000 yen
|
|
1)
|
Other optional products are the same as those
for ArcSuite Office 2.1. |
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2)
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This information is for business users and
therefore does not include consumption tax.
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